f you are thinking about holding an event here at Ash Lawn-Highland, please read these guidelines and review the information that follows. A map of the facilities is also available here.

If, after discussing cost, availability of your desired date, and other details , you decide to use Ash Lawn-Highland's facilities, please fill out the Rental Agreement and return the it to us along with the Request to Engage Facilities; you may print them from here or receive hard copies from our offices upon request.

ames and Elizabeth Monroe took great pleasure in entertaining guests at Ash Lawn-Highland. Nestled in the serene Blue Ridge Mountains, Monroe's "cabin castle" has witnessed numerous social occasions, both humble and grand, including the wedding celebration of Monroe's older daughter, Eliza.

For a day, an afternoon, an evening, you can make Ash Lawn-Highland your home, and extend to your guests the same hospitality customarily bestowed upon Highland guests for over two hundred years.

To insure that Ash Lawn-Highland accommodates your affair to the best of our abilities, the following rental guidelines are provided. Please read them carefully and feel free to contact Ash Lawn-Highland for further information.

a. Facilities available for rent include the Pavilion (with serving kitchen, Brides Room, and Band Room), the Barn Site (includes the use of the Conference Room), the Conference Room (with kitchen and patio), and the various gardens. These facilities may be rented individually or jointly depending on the event and renter's needs.

b. The Pavilion, Barn Site, Conference Room, and the grounds are available both during the day and during the evening. The Conference Room is available for rental only from late August through early June. By previous arrangement, the Monroe House is available for one hour of visits by guests of rental persons in conjunction with the rental of Ash Lawn-Highland facilities. The Johns Garden and Service Yard may not be used during public visitation hours (before 6 pm April–October or before 5 pm November–March). The only exception is for actual wedding ceremonies.

c. Occasionally, and at the discretion of the Executive Director, the facilities at Ash Lawn-Highland may be rented to more than one party on a single day. The Hilltop Pavilion is well separated from the Barn Site Pavilion and Conference Room. If the Director feels that two events can be accommodated, every effort will be made to coordinate plans in a way that is satisfactory for both parties. The first party to make a paid reservation will be considered the “primary renter,” and will have its choice of space and equipment. Any subsequent renters must schedule their events and choose their locations in a way that will not disturb the primary renter.

d. No representation is made, express or implied, as to the fitness or suitability of any of the rental facilities for the purpose(s) intended, notwithstanding anything which may be to the contrary. Ash Lawn-Highland assumes no responsibility for providing security services of any kind.

e. Ash Lawn-Highland waives any and all liability for injuries to and for property damage of any renter, guests, agents, contracted service employees, and/or any other persons associated with the event for which the property has been rented.

a. To rent any of the facilities at Ash Lawn-Highland for a private social occasion, the renter must join the Friends of Ash Lawn-Highland by donating a minimum of $100.00. This contribution may be tax-deductible. Additionally, a portion of the rental fee may be designated either as a donation to the Highland Fund for restoration of the Monroe estate or as a donation to the Ash Lawn-Highland Endowment Fund. Such donations may be tax-deductible; however, no guarantee can be made. If there is any question, please consult your tax advisor.

b. Rental fees vary depending on the date, the number of persons scheduled to use the property, the areas needed, the type of activity, and the time of year. The rental fee is due when the reservation is made and is not refundable. Should an event be canceled after full payment of the rental fees, only the security deposit would be refunded.

c. Ash Lawn-Highland reserves the right to cancel the rental of its facilities at any time as may be in the public interest or due to weather or for any reason beyond its control.

a. To reserve a date, we must receive payment of the $100 Friends membership and a $500 security deposit in the form of personal checks or money orders payable to the appropriate account funds.

It is understood and agreed that Renter is responsible and liable for any disrepair or damage to the property of Ash Lawn-Highland arising out of Renters use of the rental property or caused by Renter, its agents, guests, or invitees. The security deposit will be returned to the renter after the scheduled event, assuming no damages have occurred. In case of damage to any of Ash Lawn-Highlands facilities or furnishings, Ash Lawn-Highland will deduct the cost of damages from the deposit. Should damages exceed the amount of the deposit, Ash Lawn-Highland will bill the renter the difference. Charges for additional time (i.e., use of the property after 11 p.m.) may be deducted from this deposit. If the event is canceled before the rental fee is paid in full, the security deposit and initial portion of the rental fee are forfeited.

b. The facilities can be held on a tentative (unpaid) reservation for several days. If payment of the security deposit has not been received within that one-week period, the tentative reservation will be canceled.

Again, please call us at 434-293-8000 or email us at info@al-h.us if you have any questions or would like more information.